Innovative LIMS for Biotech CRO

Custom LIMS platform, from proof of concept to a full-scale system - built to streamline research and ensure compliance

Biotech IndustryLIMS ProductB2B

100+
employees
Company Size
3+
years
Project Duration

Client Name
RoukenBio
Industry
Biotech & Life Sciences
Location
Europe, UK

3+
Years of Collaboration
From PoC and MVP to full-scale rollout and long-term maintenance
12+
Integrated Modules
Versioned Lab documentation, Samples tracking, Equipment management, Studies, Contracts, Users and more - unified in one system.
100+
Active Users
Adopted across multiple teams, from lab technicians to operations managers.

Challenges

Our Client, Biotech CRO, known for driving innovation in research and development, required a scalable and secure LIMS & ELN software platform to unify and optimise complex operational laboratory workflows.

The Client faced several operational bottlenecks that hindered their agility and efficiency:

Fragmented Data Management:
Outdated lab system and manual processes created silos and inconsistencies.
Fragmented Data Management: Outdated lab system and manual processes created silos and inconsistencies.
Inefficient Documentation Handling:
Version control, traceability and compliance were difficult to maintain.
Inefficient Documentation Handling: Version control, traceability and compliance were difficult to maintain.
Warehouse & User Management Inefficiencies:
Key logistical and administrative tasks were time-consuming and error-prone.
Warehouse & User Management Inefficiencies: Key logistical and administrative tasks were time-consuming and error-prone.
Limited Visibility Across Processes:
Lack of real-time insights affected decision-making.
Limited Visibility Across Processes: Lack of real-time insights affected decision-making.

These challenges posed significant risks to productivity and compliance in their daily operations.

Objectives

The project aimed to design and deliver a unified software platform that would:

Consolidate multiple operational domains into a single interfaceConsolidate multiple operational domains into a single interface
Support rapid deployment of new features as needs evolveSupport rapid deployment of new features as needs evolve
Ensure high usability for various User roles (scientists, operators, admins)Ensure high usability for various User roles (scientists, operators, admins)
Scale with the company's growth and adapt to regulatory changesScale with the company's growth and adapt to regulatory changes
Enable seamless Document versioning and Audit trailsEnable seamless Document versioning and Audit trails

Our Approach

Discovery & Planning

We began with an in-depth discovery phase, including:

Stakeholder workshopsStakeholder workshops
Workflow analysisWorkflow analysis
Competitor benchmarkingCompetitor benchmarking
Tech stack evaluationTech stack evaluation
Scope definition and POC prioritisationScope definition and POC prioritisation

Solution Design & Development

The solution was custom-built from the ground up using:

Frontend: ReactFrontend: React
Backend: Java & Spring BootBackend: Java & Spring Boot
Infrastructure: Docker & AWS ServicesInfrastructure: Docker & AWS Services

Agile Execution

We followed Agile methodology with biweekly Sprints, demos and feedback loops. This gave the client visibility into progress and flexibility to refine requirements throughout development.

This ensured a cloud-native, modular architecture that could support:

Versioned Laboratory Documentation workflowsVersioned Laboratory Documentation workflows
Complex Study creation and lifecycle managementComplex Study creation and lifecycle management
Sample and Shipment registration, tracking, reservation and full traceabilitySample and Shipment registration, tracking, reservation and full traceability
Material registration, inventory tracking and usage controlMaterial registration, inventory tracking and usage control
Equipment scheduling and preventive maintenanceEquipment scheduling and preventive maintenance
Many other modules and integrations, including internal Training management system, Printer integrations and in-app commenting and communication toolsMany other modules and integrations, including internal Training management system, Printer integrations and in-app commenting and communication tools
Permission-based access control with role-level configurationPermission-based access control with role-level configuration
Comprehensive Audit History across all system actionsComprehensive Audit History across all system actions
Customer and Contract managementCustomer and Contract management

Results

The LIMS implementation had a transformative impact:

Stronger collaboration across operational and R&D teamsStronger collaboration across operational and R&D teams
100+ Users onboarded across departments100+ Users onboarded across departments
Increase in operational efficiency and improvement in data insights and accessibilityIncrease in operational efficiency and improvement in data insights and accessibility
Faster turnaround on Lab Documentation and compliance tasksFaster turnaround on Lab Documentation and compliance tasks

Outcome

The project delivered a fully integrated, scalable Laboratory Information Management System (LIMS), precisely tailored to the unique needs of a biotech CRO. The result is more than just software - it's a foundational platform that now supports and accelerates their entire laboratory innovation pipeline.

Our collaboration continues through ongoing iterations, performance optimizations and the development of new modules to meet evolving needs.

Innovating with Industry at Heart

Discover the impact of industry-specific custom software development services

Biotech & Life Sciences

LIMS. ELN. ERP. SDMS.

From CROs to food biotech – we design digital lab platforms that take over repetitive tasks, cut operational costs, and speed up lab workflows.

Built with domain experts. Compliant from day one.

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Innovative LIMS for Biotech CRO

100+

employees

3+

years

RoukenBio

Biotech & Life Sciences

Europe, UK

3+

Years of Collaboration

12+

Integrated Modules

100+

Active Users

Challenges

Fragmented Data Management:

Inefficient Documentation Handling:

Warehouse & User Management Inefficiencies:

Limited Visibility Across Processes: